Your guide to making the right venue choice for your event
The Importance of Asking the Right Questions
Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.
Key Questions to Ask
Here are the essential questions you should ask before committing to a venue:
- What’s included in the rental fee? Does the cost cover furniture, AV equipment, or setup/cleanup services?
- What are the payment terms? What are the deposit requirements, and when is the final payment due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?
Customizing Your Event at the Venue
Beyond the basics, dive deeper into how the venue can cater to your unique vision:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
How Claridge Simplifies Venue Selection
Choosing Claridge means easy venue selection with clear communication and expert assistance throughout the process.
